Dear Stall Holder
Re: Terms and Conditions of your booking.
We would appreciate a small moment of your time to read through the following “Terms and Conditions of your Booking.”
Old Christ Church is a Grade II* listed building and all our committee members and volunteers who work hard on a completely voluntary basis giving up many hours of their free time to bring these events to you in order to maintain this magnificent building for the Church’s Conservation Trust. (Charity Reg No: 258612) We are proud be able to open it to the public and request that the following terms and conditions be adhered to by all stall holders and their associates. The church is still consecrated and so we ask all visitors to treat it with respect and conduct themselves in a polite and courteous way towards all other traders, the public, committee members and volunteers.
We try our upmost to advertise each event for your participation. However, it is your responsibility to find the event/s that you would most like to attend.
Stalls will be given on a first come first served basis.
While most points made are purely common sense others are legal requirement that we are required to inform you of.
We would hope that the points made are valid and adhered to. It is not our intention to single out or offend any individual.
We thank you for your continued support of Old Christ Church.
TERMS AND CONDITIONS OF BOOKINGS ARE AS FOLLOWS
Please note the booking and payment procedure varies for
Flea Market and Farmer’s Market events where payments may be taken on the day.
If you have any queries, please contact your event organiser for more details.
use the arrow keys on your left to scroll down for more........
1. Event Co-ordinator. To save any confusion, the booking of a table/s is to be made with the event Organiser only or in their absence to another allotted person.
2. Primary Stall holder. All bookings are to be made in the name of the primary stall holder and it is their responsibility to ensure all associates are made aware of the terms and conditions of the booking.
3. Special requests are to be made at the time of booking. i.e. use of pegboards or electric points for lights.
Within reason we shall endeavour to accommodate your request where possible. An arrangement will be reached by both parties and agreed upon before stall payment is taken and your booking confirmed.
4. Payments are to be made in advance. Confirmation of your booking will be made once payment has been received. Payments are to be made by cheque and made payable to “The Friends of Old Christ Church” Alternatively if payment is received in cash a receipt will be given. please do not send cash in the post. We cannot be held responsible for payments not received
5. Set up Times Once your booking has been confirmed you will be notified by e-mail one week prior to the event the set up times, at the latest. Tables that are not claimed by 9:00am will be offered to other stall holders so we try to fill empty tables on the day.
We request that all tables be fully set up 15 minutes before the event start time, and all tables are expected to remain set up until the event finish time as advertised to the public.
6. The Entrance to the church is on Waterloo Road. You can park in the church grounds, or in the streets surrounding the church, but must not cause an obstruction or danger to passersby or any other vehicle. Your vehicle and its contents are left on church grounds at your own responsibility, and must be removed at the end of the event.
7. Arrival On arrival please make yourself known to the events organiser so that you can be shown the location of your table/s. (Which is non-negotiable)
Please bring your products into the church in an orderly fashion and respect other stall holders and volunteers who are helping out on the day.
8. Presentation & Products. We aim to provide variety to the public and you are required to exhibit/sell the products that were described at the time of your booking. Stall holders must set up within the boundaries of their allotted stall and not encroach onto their neighbouring stall holder.
All tables are to be well presented and covered with a clean floor length cloth.
9. No extra tables, stands, boxes, chairs etc. must be added to your table without prior consent.
All aisles, doorways and exits must be kept clear and free from any obstructions at all times.
We reserve the right to request the removal of anything we deem to be offensive, inappropriate or dangerous in nature to the general public.
10.Pegboards are available upon request at some events (at present they are free of charge) and shall be provided depending on the location of the stall booked and also the availability. Where the demand is greater than the supply, we will use our best judgement in allocation.
11. No marks or damage should be made to furniture, walls, floor or any part of the building. The use of tacks, Cellotape, blue tack or any other form of exhibiting your products other than on the table/pegboard provided is strictly prohibited.
12. Electricity is not offered unless agreed prior to the event. There is limited electricity points in the church and any lighting you wish to use must first be approved with the committee.
Electric Heaters cannot be used in the church apart from those supplied by The Friends of Old Christ Church, due to risk of overloading and fire hazards.
13. Raffles and Tombolas are not to be run by stall holders.
(For exceptions see your event coordinator)
14.Recordings and Photographs. It is a condition of hire that stall holders agree to the recording and photographing of Old Christ Church Events, for the documentation and promotion of future Events and church archives’.
15. Litter Stalls are to be kept free from litter throughout the Event.
(Please use litter bins provided around the church)
Unsold items & packaging must be removed at the end of the event and we request that your stall and surrounding area is left clean and tidy free from any breakages or spills. If a cloth has been provided please leave it folded on the table. Thank you.
Please note that we cannot store items in the church
Please remember you are in a residential area and we request that you depart from the church and its grounds with respect. Thank you.
CANCELLATIONS & REFUNDS
1. Cancellations must be made in the first instance to the event organiser by telephone and then confirmed in writing by post or e-mail. Thereafter, we will acknowledge any cancellation.
2. Cancellation Fees cancellation of your booking will incur an administration fee of £5.00 for each booking.
3. Less than 14 days notice of cancellation given prior to an event date will forfeit the fee paid.
4. Empty Tables. If an event is booked and paid for we would hope that you attend as empty tables have a negative effect on the presentation of the event and the other stall holders. If you do not claim your stall 1hour before the event start time we will have the right to invite other stall holders to fill the space.
5. Unforeseen circumstances In the event, we have to cancel as a result of unforeseen circumstances beyond our control, a full refund will be given.
HEALTH & SAFETY
1. Smoking is not permitted in the building.
Please extinguish your cigarettes in the receptacle provided outside the main entrance.
2. Accidents please report all accident to a steward immediately.
3. Children under the age of 16 must be accompanied by an adult. Children must be carefully supervised at all times. We also request for their own safety and the safety of others that children refrain from running around the church.
If a child that appears lost or in distress, please report immediately to a steward.
4. Dogs Only assistance dogs are allowed in the church.
5. Property & Personal belongings are your responsibility and we cannot be held responsible for any losses due to damage/loss or theft. We recommend stallholders should have appropriate insurance.
6. Gangways & Fire Exits are to be kept clear and goods are not blocked. Please ensure that goods are not likely to topple over and cause harm to others. You may be asked to move such items by a Steward.
7. Licenses The playing of recorded/live music or the offer for sale or consumption of alcohol must not be done unless prior arrangements have been made with our licensing officer Linda Gibbs.
8. Tobacco Products including snuff must not be sold.
9. Illegal and counterfeit goods are strictly prohibited. This includes copies of fake CD’s, DVD’s, etc.
10.Gas Appliances and equipment are not to be sold whatsoever; this includes any pressurised gas cylinders such as camping gas or butane, work torches or lighters and other gasses including diving equipment.
11. Electrical Items The sale of second hand electrical items is not permitted, (this includes the sale of electric blankets) unless they have been PAT tested. (Any new items must be in original packaging)
12. Pyrotechnics The sale of fireworks, sparklers, signal flares, matches, etc are not permitted.
13. Homemade Products – Bread, cakes, jams, pickles and/or prepared food must not be sold unless you have registered with the local council where you prepare the food and a full hygiene inspection has been carried out. This will involve careful labelling also.
14.Partly used personnel items such as cosmetics, skin care, body lotions or any items that have been opened including food and drink should not be on sale.
15. Product Expiry Date. Goods being sold with, a best before date is permitted. The best before expiry should be pointed out. It is illegal to sell any goods that the use by date has expired on.
16. Upholstered Furnishings We advise that traders do not offer for sale upholstered furnishings made between 1950 -1990. This should include cushions, pillows and carrycots. If no sewn in visible label can be seen bearing the information “Carelessness Causes Fires” and the guidelines then don’t sell it.
17. Toys All toys must have the CE Mark. This symbol, the CE Mark, together with the name and address of the first supplier, was required by law to appear on all toys placed on the market in the European Union on and after January 1990 to show that it passes all European standards. It is not a European safety marker or quality symbol. Its purpose is to indicate to authorities that the toys bearing it are intended for sale in the European Community, that they meet the essential safety requirements of the European Toy Safety Directive and are entitled to access European Community markets. If the item is a collectable, it must clear labelled
“THIS IT NOT A TOY”
18. Clothing All clothing must be clean (including shoes) and safe for someone else to wear. Be aware that garments such as raincoats, anoraks, tracksuit tops etc. must not have a hood cord when intended for use by children. The guideline measurements are chest size 44cm or less or 17.5 inches or less when laid flat.
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